The Hague Convention has made it possible for participating countries, of which there are 80, to accept documents among them that follow a specific authentication process. The method for this is to have documents authenticated in the country of origin by an apostille stamp, also known as a certification, seal, or sticker. This is a requirement for sending notarized documents like diplomas, marriage certificates, death and birth certificates, and background checks overseas.
The requirements and process varies by country, so go to the website of the verifying agency in your country. As examples, Secretary of States in the United States are the only authorities, the Department of Foreign Affairs and Trade in Australia is their only authenticating authority, and in the Netherlands only the 19 district courts can do it. The process of getting your documents apostilled is simple, but not easy.
In the United States, go to your state government website and locate the notary public service section. Within that section, find apostilling or authentication. Typically, there will be a request form to download and print to start the process. If not, follow the directions listed on the website. This process will be similar in other countries.
There are fees associated with getting your documents authenticated, but are usually not much less than ten dollars or over thirty. Get the documents that need verifying together with the fees and request form. If you do not have a request form, a letter with the requesting information, where to send the completed documents and fees enclosed will do.
For rush or emergency situations, the documents can be hand-delivered by you to the agency authorized to authenticate them. You will need to wait for them to complete the process, and then you can mail them to the requesting country yourself. If the process is outsourced by the agency, expect to drop them off and wait to be notified.
You can mail your documents to the address of the verifying agency listed on the website. It is best to send them certified mail and get a receipt. Along with the documents, request form or letter, and required fees, enclose a postage-paid envelope for them to use to send your verified documents to the address of the requesting country that you provide.
By paying additional fees, you can get your verified documents back either by one day delivery or certified mail. Expect the actual authentication process to take at least a day if you bring them in yourself, or three days from the time they receive the documents if you mail them. If they outsource the service, it can be even longer.
For some people the process feels overwhelming, or they do not want to be bothered with it. In those cases, a service can be hired to get the apostille stamp on your documents for you. It may cost more, but you will know that it will be done correctly and efficiently because they do it routinely. You will save the time and hassle of having to deal with bureaucracy yourself.
The requirements and process varies by country, so go to the website of the verifying agency in your country. As examples, Secretary of States in the United States are the only authorities, the Department of Foreign Affairs and Trade in Australia is their only authenticating authority, and in the Netherlands only the 19 district courts can do it. The process of getting your documents apostilled is simple, but not easy.
In the United States, go to your state government website and locate the notary public service section. Within that section, find apostilling or authentication. Typically, there will be a request form to download and print to start the process. If not, follow the directions listed on the website. This process will be similar in other countries.
There are fees associated with getting your documents authenticated, but are usually not much less than ten dollars or over thirty. Get the documents that need verifying together with the fees and request form. If you do not have a request form, a letter with the requesting information, where to send the completed documents and fees enclosed will do.
For rush or emergency situations, the documents can be hand-delivered by you to the agency authorized to authenticate them. You will need to wait for them to complete the process, and then you can mail them to the requesting country yourself. If the process is outsourced by the agency, expect to drop them off and wait to be notified.
You can mail your documents to the address of the verifying agency listed on the website. It is best to send them certified mail and get a receipt. Along with the documents, request form or letter, and required fees, enclose a postage-paid envelope for them to use to send your verified documents to the address of the requesting country that you provide.
By paying additional fees, you can get your verified documents back either by one day delivery or certified mail. Expect the actual authentication process to take at least a day if you bring them in yourself, or three days from the time they receive the documents if you mail them. If they outsource the service, it can be even longer.
For some people the process feels overwhelming, or they do not want to be bothered with it. In those cases, a service can be hired to get the apostille stamp on your documents for you. It may cost more, but you will know that it will be done correctly and efficiently because they do it routinely. You will save the time and hassle of having to deal with bureaucracy yourself.
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